NEW: Improved inventory and markup on parts

We are happy to bring you even more functionality to our inventory and  parts sub system, you may notice on invoice creator that you can now add the markup percentage you wish to apply to a given part.

The Inventory system of our auto repair software has been updated to efficiently handle multiple markup options, you can enter a markup for part in your inventory that will be automatically applied when you invoice out that part from stock.

It is also possible to set a vendor markup rate, applying this markup rate to all parts from this vendor when a part is invoiced.

Upcoming updates will provide stock reporting on Inventory in PDF format for stock taking or general review.

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QuickBooks integration is here!

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Requests for integration with QuickBooks has by far been the most requested feature from our users and interested parties, topping the polls consistently.

We are happy to bring you a fully functional QuickBooks Online integration which went live in the early hours of last night.

Our initial implementation currently only supports the QuickBooks Online service, and we are working to get a solution for the Desktop version in the coming week or two.

So, what can you do with our auto repair software and QuickBooks Online?

  • A one-time activation must be done with QuickBooks Online to authorize Auto Repair Bill to manage your QuickBooks data.
  • All newly created invoices and customers on Auto Repair Bill will be sent in realtime to your QuickBooks Online account.
  • New users can import their existing customers from QuickBooks Online into Auto Repair Bill, and have a starting set of clients to work with after signing up.
  • Existing users can export all their historical client and invoice data from Auto Repair Bill into QuickBooks Online, using a one click process.

New invoice templates in development

We are taking on board the combined requests of our customers over the last few months to develop new and more flexible invoice templates.  For users that are happy with the way things are, there will be no change.  For those who want more options, we will be adding a second, and possibly more invoice templates in the coming days.

In the meantime, this is what we have so far, but we are still tweaking!

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Auto Repair Invoice

Any feedback that our customers would like to share, would be very much appreciated, you can  leave any suggestions in the comments on this post please.

Easier tax entry on invoices

Over the course of time it had been pointed out to us here that many US states do not allow tax on labor part of work carried out.  This has been perplexing to many new users, often concerned about applying zero tax to labor and adding tax rates for parts only. This has been another common request for our auto repair software.

Up until now, this involved setting one of the tax brackets to zero and applying that to the labor cost.

We have improved and simplified upon this by adding the option of ‘NONE’ for tax on labor, and if you do you need to apply tax to labor, the other tax brackets you set in Settings will also still be available.

We hope this clears some confusion and makes labor costing on invoices easier for those in states that do not have tax on labor.

This update will take effect on your next upgrade patch this Thursday, 15/10/15.

Stay tuned as always for more exciting new developments!

NEW: Receive a notification when monthly invoices run low

We realise that occasionally some users on our Basic and Plus plans can sometimes run low on invoices before their next monthly cycle, to help our users be informed as to when their limit is nearly reached, we have introduced a new feature that will warn you when you are running low, letting you know how many invoices remaining, how any days until limit is reset, and well as your included allowance for the plan you are on.**

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Low running notifications can help you prioritise and manage your remaining invoices, and if you are in a bind you can click Account at any time and select a topup from  $9.99 (10 invoices) to tide you over until the end of your monthly renewal cycle, this saves you the expense of having to upgrade your subscription plan in the event you only need a few more invoices to see you through until the end of the month.

** This does not apply to anyone on a monthly or annual Unlimited plan, as you have unlimited invoices on these types of account.

Date & time localization

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We are happy to roll-out proper date/time localization, due to many requests to alter the default display format of the date on printed/emailed documents.  We have also added the ability to set your preferred timezone.

Current options for the date allow for US and UK standard formats of MM/DD/YYYY and DD/MM/YYYY repectively.

Your timezone gets detected automatically when you sign up, but in some instances this is not accurate, e.g. if your computer clock is not set to right time, then you can now easily manually correct this and select the zone you want to use.

The corrected timezone feature allows for more accurate timing across the board, from correct timings on clock-in/out for Repair Orders in the right time zone.  Bookings will now be guaranteed to be in the right time zone also.

You can find both these new options in the Settings page under System Settings in our auto repair shop software.

NEW: Check labor rates by ZIP code

We are glad to announce the arrival of labor rate lookups. You can look up your local labor rate by ZIP code in the United States.

You can currently find the labor rate calculator in the Settings screen under System Settings. In the coming weeks we plan to introduce automatic labor calculations for repair orders and invoices, this will be done using a system setting, which can be the local labor rate for your ZIP, or a value you may wish to decide yourself.  You will also have the option to override the default labor on any document if needs be.

We have also added the option to show or hide your TAX ID on display for invoices.  Other minor additions to settings include ability to remove QR codes from repair orders from documents on our auto repair shop software.

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Introducing TopUp bundles

We have added the option of purchasing TopUp Bundles for those of you who may find you are running short of invoices towards the end of your monthly cycle, to make life easier we have introduced TopUp Bundles, which will allow you to purchase 10, 25 or 50 invoices to get you by until your next subscription cycle.

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You can purchase additional invoices without the need to upgrade your subscription service, giving you on-demand access to extra invoicing as and when you need it, it is as easy and flexible as that!

To purchase a TopUp, click on My Account in the top menu of our auto repair invoice software.

Pricing for Bundles:

  • $9.99 / 10 invoices
  • $19.99 / 25 invoices
  • $39.99 / 50 invoices

This is paving the way for our soon to be introduced Pay As You Go service, where a subscription will not be required to use the software, we are very excited about this as there are no other auto repair invoicing services that offer this option, so as always folks, stay tuned!

Video Tutorial: Product tour for your new account

This video has been prepared for users who are new to our automotive invoice software, this will guide you through from the first time after logging in after creating an account on autorepairbill.com, and how to proceed after you have signed up for your new account.

This guide will show you the software basics as an introduction, highlighting the primary features.  Topics covered include guide to navigation in the software, how to perform basic tasks like creating invoices, making payments, bookings, client management and Repair Order management, and an overview of the sales reporting module.

New features: PDF Client statements & create invoice from RO

We have been working hard on customer requests for our auto repair software, and some of our own ideas since the new year. This new release brings PDF client statements, which are now also customisable by date range. You can now very quickly and easily create an invoice from a complete Repair Order, it is a breeze to do this now, the invoice is pre-filled with the information provided in the RO, i.e. all labor and part items are accounted for on the invoice, along with amounts, which are then auto-calculated, this can obviously save a lot of time when a job is complete, a mere click of a button! Please see the video tutorial on creating repair orders from an invoice.

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