Beneath the surface, the inside view

Auto Repair Bill has many subtle, powerful features that are often easy to overlook.  Most features in our software are interconnected and feed into each other in a natural flow, this may not be obvious just by casually using or looking at the app.

In this post we intend to demystify and debunk some of the inner workings, showing you how to get to maximise productivity and save time on data entry.

For maximum efficiency, set your labor rate. Use the QUIK Service for vehicles requiring scheduled maintenance, add the desired items to the repair order, then make any adjustments you need in the RO editor, when the job is finished, the One Click invoice button will produce a fully costed and prepared invoice to give to your customer.

1) Streamlined, Every repair document can be converted into an invoice with one click


Below you will see the Repair Orders screen, note the highlighted icon, this will instantly convert the select repair order to a chargeable invoice with one click, auto calculating the total labor and adding parts for you to preview and edit before saving. Labor line items from a repair order will be formatted to the labor field on the invoice, with a total calculated.

You can do exactly the same in our auto repair software with an Estimate, with one click invoice creation to convert a quote to an invoice.

2) Set your labor rate in settings

laborsetscr

Setting your labor rate in Settings allows Repair Order and invoices to calculate labor costs based on time involved on a job, this particularly speeds up RO creation.

3) One click QUIK Service for Invoices and Repair Orders

quikservice
The QUIK service feature is a very simple way to create an RO or Invoice for a vehicle by entering VIN, mileage, date since last service, and you will be presented with a list of scheduled maintenance items from manufacturer, you can opt to chose which items you wish to add to your document.

Improved Repair Orders, full timelogs

We have revamped our Repair Order time tracking and management feature of our auto repair shop software, and given it a complete overhaul.  It is now more detailed and more flexible, you can now resume a job a clock-in again after previously clocking out; up until now once clocked-out, a repair order was deemed closed.  This has changed now and you can easily clock-in again to resume work, e.g. after a lunch break, or resuming the next day.

Full time logs are now available for all RO’s, showing timestamps of each clock-in/out.  This gives you great flexibility to monitor employee/business performance on jobs, such as estimate vs actual time taken on a job, and allowing for you to bill more accurately if a job takes shorter or longer than estimated.  Time logs also add accountability as to who was working on what and when, always useful in dispute resolution!

NEW: Check labor rates by ZIP code

We are glad to announce the arrival of labor rate lookups. You can look up your local labor rate by ZIP code in the United States.

You can currently find the labor rate calculator in the Settings screen under System Settings. In the coming weeks we plan to introduce automatic labor calculations for repair orders and invoices, this will be done using a system setting, which can be the local labor rate for your ZIP, or a value you may wish to decide yourself.  You will also have the option to override the default labor on any document if needs be.

We have also added the option to show or hide your TAX ID on display for invoices.  Other minor additions to settings include ability to remove QR codes from repair orders from documents on our auto repair shop software.

arb--laborrate

NEW! Add images to Repair Orders

Once again in response to user requests, we are responding with one of your latest requests.  Many people had noted two issues with the RO Writer, the lack of ability to edit an RO, and no option to upload photos  to attach to RO. We have addressed both these issues now. Another refinement to the RO Writer in our auto repair shop software is auto-prediction now also works for labor items, and not only parts alone, as was the case until now.

You can now easily revisit, edit, and update an RO as you carry out your work. The photo uploader is fast and flexible, and there is no limit on how many photos you can upload for a repair order.  We will be updating our mobile app in due time, to allow photos to be taken with our app and directly uploaded.  For the moment the web app can take photos by clicking Add Files on the Repair Order writer page, on Android, clicking this button will allow you to select the device camera to upload an image.

Please see the short video below to see how easily you can attach images to a new or existing Repair Order:

 

Easy time management, Repair Order clock in/out

Repair Order clock-in and clock-out is available on web app and our smartphone app for auto repair invoicing.

After you create a new RO, you can manage from RO dashboard on web or phone, or alternatively printed RO’s also have a QR code, that can be scanned to check in.

Below is the web app RO dashboard.  The green clock is to clock in to RO and begin work, this will update to the current time, similarly the red clock out icon clocks out and marks the current time.

 

Auto Repair Invoicing Software (7)

 

Also, you can use our mobile app to clock in and clock out, by select Work Orders from the app navigation:

device-2014-12-01-105630 Screenshot_2015-01-05-09-46-42

 

Additionally, printed copies of RO’s are available with barcodes that can be scanned to clock in/out.

66852_561734680591447_498625956_n