NEW: Update mileage & service date when creating invoice

This has been another common request from users of our auto repair software to be able to update the mileage and last service date on a vehicle at the time of creating an invoice.

This can now be easily done, on the create invoice screen, there is now a link to show options to update mileage and last service, the service date will default to the current date, but can be easily changed to the date you need.

Previously this could only be updated by going into the client dashboard and updating details from here, we hope this will streamline and make updating these details more efficiently by offering the feature to update these details at time of invoice creation.

Please note that this new feature, along with several others currently under final testing, will be released in free upgrade to all customers this Thurday 15/10/15.

As always, keep those suggestions coming, and thank you for those who have made requests.

Easier tax entry on invoices

Over the course of time it had been pointed out to us here that many US states do not allow tax on labor part of work carried out.  This has been perplexing to many new users, often concerned about applying zero tax to labor and adding tax rates for parts only. This has been another common request for our auto repair software.

Up until now, this involved setting one of the tax brackets to zero and applying that to the labor cost.

We have improved and simplified upon this by adding the option of ‘NONE’ for tax on labor, and if you do you need to apply tax to labor, the other tax brackets you set in Settings will also still be available.

We hope this clears some confusion and makes labor costing on invoices easier for those in states that do not have tax on labor.

This update will take effect on your next upgrade patch this Thursday, 15/10/15.

Stay tuned as always for more exciting new developments!

Improved Repair Orders, full timelogs

We have revamped our Repair Order time tracking and management feature of our auto repair shop software, and given it a complete overhaul.  It is now more detailed and more flexible, you can now resume a job a clock-in again after previously clocking out; up until now once clocked-out, a repair order was deemed closed.  This has changed now and you can easily clock-in again to resume work, e.g. after a lunch break, or resuming the next day.

Full time logs are now available for all RO’s, showing timestamps of each clock-in/out.  This gives you great flexibility to monitor employee/business performance on jobs, such as estimate vs actual time taken on a job, and allowing for you to bill more accurately if a job takes shorter or longer than estimated.  Time logs also add accountability as to who was working on what and when, always useful in dispute resolution!

Date & time localization

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We are happy to roll-out proper date/time localization, due to many requests to alter the default display format of the date on printed/emailed documents.  We have also added the ability to set your preferred timezone.

Current options for the date allow for US and UK standard formats of MM/DD/YYYY and DD/MM/YYYY repectively.

Your timezone gets detected automatically when you sign up, but in some instances this is not accurate, e.g. if your computer clock is not set to right time, then you can now easily manually correct this and select the zone you want to use.

The corrected timezone feature allows for more accurate timing across the board, from correct timings on clock-in/out for Repair Orders in the right time zone.  Bookings will now be guaranteed to be in the right time zone also.

You can find both these new options in the Settings page under System Settings in our auto repair shop software.

NEW: Check labor rates by ZIP code

We are glad to announce the arrival of labor rate lookups. You can look up your local labor rate by ZIP code in the United States.

You can currently find the labor rate calculator in the Settings screen under System Settings. In the coming weeks we plan to introduce automatic labor calculations for repair orders and invoices, this will be done using a system setting, which can be the local labor rate for your ZIP, or a value you may wish to decide yourself.  You will also have the option to override the default labor on any document if needs be.

We have also added the option to show or hide your TAX ID on display for invoices.  Other minor additions to settings include ability to remove QR codes from repair orders from documents on our auto repair shop software.

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New improved Settings screen

Wee have revamped our settings screen on our auto repair shop software to make it easier to navigate and make the relevant options clearer.

The settings are now divided into tabs, comprising Company Settings, System Settings and Financial Settings.

The revised system settings now also has more settings and control over the information display on documents such as invoices and repair orders. We plan to add further customizations here in the coming weeks.

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Repair Order overview now displayed on client dashboard

The client dashboard has always given a good overview a client’s account, from vehicle details and customer information to bookings, invoices and transactions on the account.

We have now made it easier to see at a glance the most recent repair orders for a vehicle, and also conveniently edit, view or clock in and out for an RO, all from the  client dashboard.

On a side topic, another frequently requested feature for our auto repair shop software has been to calculate labor rates; we are looking into this and hope to have a solution in the coming weeks, it will implemented for US customers and will use data from Edmunds Developer Network to apply their suggested labor rate for your ZIP code. More details on this to follow, so stay tuned folks!

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Updates and new features

As always we are busy working on customer requests, and have a fresh batch of updates available is response for extras  wanted in our auto repair shop software.

New features in this release include easier document management, with an improved estimate editor, and the ability to delete estimates from the  system. You can now also delete Repair Orders too. You will be warned before deleting a document, but it is irreversible once you do, this feature has been added for ease of use when mistakes are made, a document can be deleted and a replacement document created.

Previously the client dashboard did not display the vehicle year, this has been corrected, and you can now also edit and update the  car year.

Thanks to the users who took the time to send us their feedback, suggestions and comments, we always appreciate some constructive criticism!

We hope to bring you Service History Reports for our Northern American customers in the next week or two, we are finalizing details with our data partner.

Support for more currencies

Due to many user requests for different currencies, we are currently working on implementing the full list of currencies, as maintained by xe.com.

The currencies we will be including, with appropriate symbol, the following list below.  Most Unicode fonts will be compatible with your browser regardless of OS locale settings.

We aim to have this new feature in our auto repair shop software ready towards the end of June.

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