NEW: Add client notes and reminders

You can now add internal client notes and reminders to your clients.  You can do this from the revised client dashboard screen as below.

 

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You can enter simple notes and reminders here for internal use, this information is not shown to your customers it is an internal note on auto repair software.

Date & time localization

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We are happy to roll-out proper date/time localization, due to many requests to alter the default display format of the date on printed/emailed documents.  We have also added the ability to set your preferred timezone.

Current options for the date allow for US and UK standard formats of MM/DD/YYYY and DD/MM/YYYY repectively.

Your timezone gets detected automatically when you sign up, but in some instances this is not accurate, e.g. if your computer clock is not set to right time, then you can now easily manually correct this and select the zone you want to use.

The corrected timezone feature allows for more accurate timing across the board, from correct timings on clock-in/out for Repair Orders in the right time zone.  Bookings will now be guaranteed to be in the right time zone also.

You can find both these new options in the Settings page under System Settings in our auto repair shop software.

Updates and new features

As always we are busy working on customer requests, and have a fresh batch of updates available is response for extras  wanted in our auto repair shop software.

New features in this release include easier document management, with an improved estimate editor, and the ability to delete estimates from the  system. You can now also delete Repair Orders too. You will be warned before deleting a document, but it is irreversible once you do, this feature has been added for ease of use when mistakes are made, a document can be deleted and a replacement document created.

Previously the client dashboard did not display the vehicle year, this has been corrected, and you can now also edit and update the  car year.

Thanks to the users who took the time to send us their feedback, suggestions and comments, we always appreciate some constructive criticism!

We hope to bring you Service History Reports for our Northern American customers in the next week or two, we are finalizing details with our data partner.

Introducing TopUp bundles

We have added the option of purchasing TopUp Bundles for those of you who may find you are running short of invoices towards the end of your monthly cycle, to make life easier we have introduced TopUp Bundles, which will allow you to purchase 10, 25 or 50 invoices to get you by until your next subscription cycle.

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You can purchase additional invoices without the need to upgrade your subscription service, giving you on-demand access to extra invoicing as and when you need it, it is as easy and flexible as that!

To purchase a TopUp, click on My Account in the top menu of our auto repair invoice software.

Pricing for Bundles:

  • $9.99 / 10 invoices
  • $19.99 / 25 invoices
  • $39.99 / 50 invoices

This is paving the way for our soon to be introduced Pay As You Go service, where a subscription will not be required to use the software, we are very excited about this as there are no other auto repair invoicing services that offer this option, so as always folks, stay tuned!

Coming soon: Pay As You Go

We appreciate that many people would like an invoicing product for their auto repair shops, but may not wish to commit to a subscription service, and we wish to make life a little easier for those who only have an occasional need to produce invoices, or simply may wish to fully evaluate our product before taking up a monthly or annual subscription.

There will be three packages to choose from, invoices will be sold in prepay bundles of 10, 25 or 50 invoices, valid for 30 days from date  of purchase.  Also, purchasing an invoice bundle will also unlock the rest of the software to create any type of other document for free, this includes Estimates, Booking and Repair Orders.  Prepay bundles will start from $9.99 for 10 invoices.

Prepay bundles can be used by subscription customers when they run out of invoices in their monthly allowance.  This means when you run out before the end of the month, you can top-up with 10,25 or 50 invoices, without the need to upgrade the package you are signed up for.  We think this gives our auto repair invoice software customers a great deal of flexibility to manage their invoicing needs in a fair and cost effective way.

NEW! Retain access to your data with an inactive account

We never want to lose our financial data, or access to it, and many other online services cut you off completely after non-payment, we don’t agree with this.  From now on, even after your account has expired, you can still login, view and download your data and documents.  If you decide you wish to have full access to your account again, you can simply go the Billing page and select a new payment plan to re-activate the rest of your account.

With an inactive account, you will see a message letting you know and a link to the Billing page to re-activate, please note you cannot create any new documents such as invoices, quotes, bookings, or repair orders until you make payment on your account with a renewed subscription to our auto repair invoice software.

New: VIN Decoder for Northern America

We are happy to once again bow to user requests, and add support for VIN (Vehicle Identification Number) decoding.  Using this is a simple process, when you are entering a new client record you can specify the VIN number, you can leave blank of course when you do not have this information to hand at the time, and use the update client link to add the VIN at a later time.

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We anticipate that many of you may wish to see this in a print-friendly format, we working on a PDF document that can be printed and this is planned for sometime this week, as always, stay tuned for more!

New: Order parts from your local motor factor

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You can now order parts directly from our auto repair invoice software, the parts you have used will appear on the Inventory screen, to get started you need to create one or more vendor profiles.  You can then set stock levels, and set the threshold for ordering new parts.  You simply enter the Re-order amount, make any required changes to part name, and an email will be sent to the vendor for you to pick up parts at a later arranged time. When sending email for parts order to the motor factors, you will also receive a CC of the email sent for your own records, or for printing.

 

NEW: Parts & Inventory Management

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It is now easy to manage your suppliers, parts and stock.  You can set your stock levels, and these will be updated when you create an invoice. You can manager your vendors and suppliers here also.  Parts you have used previously, and add from now on will appear in your inventory, you can choose to create vendors and update the listed parts with the appropriate vendor once you have created a few vendors to work with.

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You can also directly email your auto repair parts supplier directly from the app, and send an email ordering more parts.  This is something we intend to automate in the future, i.e. notifying you when stock levels with a vendor have reached, or are approaching zero. Along with this we are building an automated parts order document, listing the parts, quantity required, and for your own benefit, showing you the cost of parts you need to order, this order sheet can then be emailed or printed. We hope to have this new feature of our auto repair invoice software ready in the coming week or two.

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We are working on integrating this with the Repair Order creator, to let you know if you do or do not have the required parts in stock, with the option to order the required parts, this will be coming shortly.