NEW: Add client notes and reminders

You can now add internal client notes and reminders to your clients.  You can do this from the revised client dashboard screen as below.

 

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You can enter simple notes and reminders here for internal use, this information is not shown to your customers it is an internal note on auto repair software.

New & improved Sales Reporting and Inventory Management

July has been a busy month here as we roll out some nifty new features and improvements.  Our new Sales Reporting suite is now a lot more comprehensive, and includes a long requested feature of being able to view sales data over a date range, but we decided to take it a step further and give you a little more.

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Our new Sales Reporting also shows your tax liabilities, and can be calculated for any range of time you need. Our auto repair software now also the addition of the new parts sales and profit reporting, currently in beta, the parts sales are calculated on pre-markup and pre-tax figures and profits are calculated with addition of labor costs to profit on markup of parts.

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Our Inventory system has seen some refinements and usability improvements, you can see the total cost tied up in stock, including by vendor or search, so you can easily  see everything in stock any way you like it.

Vendor management now has the much needed and requested ability to edit, sorry about the delay on this one folks!

NEW! See your tax due on Sales Reports

We are making our way through our many planned upgrades this summer, and getting  through some of the more popular user requests for upgrades to our auto repair software. We are happy to announce the launch of reporting on sales tax for the current and previous month on the Sales Reports.

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The tax liability area shows two totals for the current and previous month, on the left is the total for all invoices created in the period and on the right there is the total for payments received in that period.

NEW: Updated record storage for historical data

Many requests from customers have been to store historical mileage data on invoices.  This was previously managed by the vehicle log, and did not maintain a historical mileage record on individual invoices. This has now been changed so that all mileage information is now stored per invoice individually at the time of invoice creation.

We will be adding this to quotes and repair orders soon also.

Another aspect of our auto repair software we are looking at giving an overhaul is our inventory system, which is getting a review also, and we will be introducing a more feature rich tracking of cost of sales and profits on parts, other features we are considering here are part purchase dates. As always please get in touch with any suggestions you may have to improve the experience!

NEW: Updated & Improved support for multiple vehicles

Once again we are happy to respond to user demand and trouble spots, managing multiple clients  had been cumbersome for many new and existing users.  The system of linking clients was a little awkward in retrospect, but thankfully laid the ground work for us to step with this upgrade, preserving all your existing linked client data.

Newly added clients with the replaced Add client feature, will as always be displayed and searchable through your master client list.  Please notice we are no longer listing by licence plate, as many users do not enter this info, in place of this we have added a more sensible Car Make , Model , Year selection as an overview of the vehicles belonging to a client.

This is probably easier demonstrated than explained, so we have prepared a short youtube video to show how easy it is to add multiple vehicles with our new UI tweaks.

Summer Sale! Save 25% on unlimited plans

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Sign up in our Summer Sale and take advantage of a 25% discount on our monthly and annual unlimited plans.

You can get your first year reduced from $249.99 to just $199.99 for one whole year of our unlimited plan, or you can take our monthly plan for first month at $19.99, and then the regular monthly price of $24.99.

VOUCHER: SUMMER100

This offer won’t be around for long, so sign up 25% off! and get 25% off today!

FAQ now available

As you can imagine, we asked the same questions quite often, so we have began compiling an FAQ (Frequently Asked Questions) page to address some of the most common concerns and issues raised from new and existing customers. We will be updating this with time and relevancy as our software continues to grow in scope and complexity.

We would also like to remind our users that our youtube channel has many useful instructional videos as well as a walk-through tour.

Our customer support team are always just an email away for any new and existing customers who may need assistance in becoming familiar with our software.

Beneath the surface, the inside view

Auto Repair Bill has many subtle, powerful features that are often easy to overlook.  Most features in our software are interconnected and feed into each other in a natural flow, this may not be obvious just by casually using or looking at the app.

In this post we intend to demystify and debunk some of the inner workings, showing you how to get to maximise productivity and save time on data entry.

For maximum efficiency, set your labor rate. Use the QUIK Service for vehicles requiring scheduled maintenance, add the desired items to the repair order, then make any adjustments you need in the RO editor, when the job is finished, the One Click invoice button will produce a fully costed and prepared invoice to give to your customer.

1) Streamlined, Every repair document can be converted into an invoice with one click


Below you will see the Repair Orders screen, note the highlighted icon, this will instantly convert the select repair order to a chargeable invoice with one click, auto calculating the total labor and adding parts for you to preview and edit before saving. Labor line items from a repair order will be formatted to the labor field on the invoice, with a total calculated.

You can do exactly the same in our auto repair software with an Estimate, with one click invoice creation to convert a quote to an invoice.

2) Set your labor rate in settings

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Setting your labor rate in Settings allows Repair Order and invoices to calculate labor costs based on time involved on a job, this particularly speeds up RO creation.

3) One click QUIK Service for Invoices and Repair Orders

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The QUIK service feature is a very simple way to create an RO or Invoice for a vehicle by entering VIN, mileage, date since last service, and you will be presented with a list of scheduled maintenance items from manufacturer, you can opt to chose which items you wish to add to your document.

NEW: Improved inventory and markup on parts

We are happy to bring you even more functionality to our inventory and  parts sub system, you may notice on invoice creator that you can now add the markup percentage you wish to apply to a given part.

The Inventory system of our auto repair software has been updated to efficiently handle multiple markup options, you can enter a markup for part in your inventory that will be automatically applied when you invoice out that part from stock.

It is also possible to set a vendor markup rate, applying this markup rate to all parts from this vendor when a part is invoiced.

Upcoming updates will provide stock reporting on Inventory in PDF format for stock taking or general review.

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QuickBooks integration is here!

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Requests for integration with QuickBooks has by far been the most requested feature from our users and interested parties, topping the polls consistently.

We are happy to bring you a fully functional QuickBooks Online integration which went live in the early hours of last night.

Our initial implementation currently only supports the QuickBooks Online service, and we are working to get a solution for the Desktop version in the coming week or two.

So, what can you do with our auto repair software and QuickBooks Online?

  • A one-time activation must be done with QuickBooks Online to authorize Auto Repair Bill to manage your QuickBooks data.
  • All newly created invoices and customers on Auto Repair Bill will be sent in realtime to your QuickBooks Online account.
  • New users can import their existing customers from QuickBooks Online into Auto Repair Bill, and have a starting set of clients to work with after signing up.
  • Existing users can export all their historical client and invoice data from Auto Repair Bill into QuickBooks Online, using a one click process.